Privacy Policy
Who We Are
We are the Newmarket Jets Speed Skating Club, a non-profit community organization dedicated to promoting the sport of speed skating.
Website: https://newmarketspeedskating.com
What Personal Data We Collect and Why
Registration Forms
We collect the following information to manage registrations and ensure safety:
- Skater name, date of birth, and gender
- Parent/guardian contact information (for minors)
- Emergency contacts and relevant medical info (e.g. allergies)
- Skating experience level and group assignment
Contact Forms
If you contact us through the website, we collect your name, email, and any message content for communication purposes only.
Cookies
We may use cookies to improve website performance and user experience. You can disable cookies in your browser settings. Cookies may also be set if you leave a comment (if enabled) or log in as a site administrator.
Media and Photos
Photos and videos may be taken during club events and shared for promotional or archival purposes. If you do not wish to have yourself or your child photographed, please notify us in writing.
Analytics
We may use tools such as Google Analytics to collect non-identifiable data about how visitors use our website. This data helps us improve our site and services.
Who We Share Your Data With
We do not sell or share your data. We may share necessary data with:
- Speed Skating Ontario or Speed Skating Canada for membership/competition purposes
- Trusted platforms used for registration (e.g., IceReg), payment (e.g., Zeffy), or communication
- Club coaches or board members for operational needs (e.g., group assignment, emergency info)
How Long We Retain Your Data
- Registration and emergency contact info is retained for the season and securely archived or deleted afterward.
- Contact form submissions are retained for up to one year for reference.
Your Rights Over Your Data
You may request to view, correct, or delete your personal data at any time. This does not include data we are required to keep for legal or safety reasons.
To make a request, email us at: info@newmarketspeedskating.com
How We Protect Your Data
We use industry-standard safeguards including SSL encryption, restricted access, and secure cloud storage (Google Workspace, IceReg, etc.) to protect your data.
Where Your Data Is Stored
Your data may be stored securely on platforms such as IceReg, Zeffy, or Google Workspace, each of which has its own privacy and security practices.
Contact
If you have questions or concerns about this privacy policy or your data, please contact us at:
📧 info@newmarketspeedskating.com
Policy Updates
This policy may be updated occasionally. Any changes will be posted on our website.
This policy is aligned with PIPEDA (Personal Information Protection and Electronic Documents Act) requirements for Canadian non-profit organizations.